Pit Crew Board
For competition Saturdays. Your posts, your crew and every event of the season, planned ahead and run on the day from a phone.
Every parent on the right post before the truck opens.
Pit Crew Genie is the load-in board for marching band pit crews. Plan it on Wednesday night, run it from your phone in the parking lot on Saturday, and stop rebuilding the same spreadsheet every week.
- GeneratorDana Okafor
- Sound boxNobody yetOpen, needs 1
- Mic 1Gareth Pryce
- Mic 2Yuki Tanabe
It’s 6:50am and the truck is open.
Twenty-odd parents are walking across a parking lot. You have a clipboard, a group chat with ninety unread messages, and a sheet you printed on Thursday that was wrong by Friday.
You don’t know yet who is missing. You know who you’ve seen. The marimbas have to be on the field in forty minutes, and the parent who knows how the timpani ramp works is the one who texted to say she’s running late.
Pit Crew Genie puts the whole load-in on one board, so everyone knows their post before they reach the truck and the gaps show up while there’s still time to fill them.
Two boards, one for each kind of day.
Host Day Board
For the day your band hosts a competition. Every volunteer post across a fifteen-hour day, the visiting schools’ schedules, breaks and shift changes.
How a competition week runs.
Wednesday, 9pm
Plan the board
Mark who told you they can’t come. Auto-assign fills the posts from who has worked them before and shows you the result before anything is saved. Short posts are counted, not hidden.
Saturday, 6:50am
Run it in the parking lot
Tap a name when you see the person. A no-show leaves an open post on the board. Tap it and the board lists who could take it, the people with nothing to do first.
7:15am
Crunch before the band is on
One screen, in walking order: every post, who is on it, and what is still at risk. Turn the phone round and show a volunteer where they’re going.
Monday
It remembers
Who worked which post is kept. A note about the wobbly wheel is still there in October, and a post only one person knows how to work is flagged before it costs you.
Made for a parking lot, not a desk.
- One thumb
- Big type and big targets, for a hand that is also holding a clipboard.
- Readable in sun
- Dark text on a light ground, with three text sizes each person sets on their own phone.
- Nothing to install
- Every volunteer gets their own link. It opens their post. No account, no app store.
- Two of you can run it
- Give a deputy real edit access, so the morning still works when you’re stuck in traffic.
It is a board for the adults. Students are never in it.
There is no student roster, no student login and no student contact detail. The board holds the adult volunteers’ names and where they’re posted. No phone numbers, and no photos. That is a rule in the design, not a setting someone can change.
What we store, and what we don’tBuilt by a pit crew parent, run on a real season.
Pit Crew Genie started as one high-school pit crew’s board, and it ran their whole fall: 23 volunteers, 28 posts, seven competitions and a home game. Most of what it does exists because a Saturday morning needed it: the open post that says it is open, the note that survives to the next event, the deputy who can take over from the truck.
Questions crew leaders ask
What does it cost?
Nothing for the 2027 pilot season. We’ll talk about price with the crews who used it, once we know what it was worth to them.
Do our volunteers need an account?
No. Each volunteer gets their own link, and it opens straight to their post. You and your deputies get links that can edit.
We already use Remind. Does this replace it?
No. Keep Remind for messages. The board copies the lineup as paste-ready text in walking order, so the message you send on Friday matches the board.
Our posts have different names from yours.
They should. Posts, where they stand, how they’re grouped and who staffs them are yours to name. Nothing about another crew is built in.
We have everything in a spreadsheet already.
Good. Bring it to the demo. For a host day we can load your tracker spreadsheet directly, and we’d rather try it against your real file than a sample.
What phones does it work on?
Any current phone browser. It is designed for an iPhone-sized screen first, and Plan has a fuller layout on a laptop or a tablet turned sideways.
Try it on your own crew next season.
Free for the 2027 pilot season. We’ll walk you through it on a screen share, then send you a link to try it on your own phone.
Request a demo